Apply for Part-Time HR Executive
We are looking for a Part-Time HR Executive to manage end-to-end HR operations, documentation, statutory compliance, and payroll support for our team. The role is designed for a seasoned HR professional who can deliver structured, reliable HR support on a part-time engagement basis.
The ideal candidate will work closely with the management and operations team to ensure seamless HR processes — from documentation and compliance to payroll processing, employee onboarding, and on-site support visits.
Role & Responsibilities
- Documentation Management & Labour Compliance
- Drafting offer letters, appointment letters, and standard HR communication templates
- Maintaining employee records and personnel files in an organised and audit-ready manner
- Preparing confirmation letters and employment change documents
- Managing resignation documentation, exit formalities, and full & final settlement coordination
- Supporting statutory documentation and filings related to PF, ESI, PT, and LWF
- HR Operations & Payroll Support – Through Software
- Coordinating onboarding and induction processes for new joiners
- Maintaining employee master database and HR records on HR software
- Collecting and validating monthly payroll inputs from departments
- Processing monthly payroll and generating payslips
- Preparing payroll reports and addressing employee queries
- On-Site Employee Support (Weekly 1–2 Visits)
- Weekly office visit to address employee queries related to salary, payslips, and HR operations
- Clarifying PF, ESIC, and other statutory deductions for employees
- Providing general HR operational support on-site as required
- Online Induction Sessions
- Conducting virtual induction sessions for new joiners
- Explaining company policies, HR processes, payroll structure, and statutory benefits
Preferred
Candidate Profile
- Experience: 3–6+ years of hands-on experience in HR operations, payroll processing, and labour compliance in an SME or services company environment
- Qualifications: Bachelor’s or Master’s degree in Human Resources, Business Administration, or a related field (MBA-HR preferred)
- Key Responsibilities:
- Handle all HR documentation and statutory compliance independently
- Process accurate and timely monthly payroll using HR/payroll software
- Conduct weekly on-site visits (1–2 per week) to address employee HR queries
- Facilitate smooth onboarding and virtual inductions for new joiners
- Maintain audit-ready employee records and statutory filing documentation
- Technical & Professional Skills:
- Working knowledge of Indian labour laws and statutory requirements — PF, ESIC, PT, LWF, Gratuity, and Shops & Establishments Act
- Proficiency in HRMS/payroll software (GreytHR, Keka, Zoho People, or similar)
- Strong command of MS Excel / Google Sheets for payroll inputs and HR reporting
- Experience in drafting HR letters, policies, and process documentation
- Ability to manage full & final settlements and exit formalities end-to-end
- Preferred:
- Prior experience working part-time or as a retained HR consultant for SMEs
- Familiarity with ESI and PF portal filings and challan generation
- Experience handling HR for a 25–100 employee organisation
- Ability to work independently with minimal supervision
- Soft Skills:
- High degree of confidentiality and professional integrity
- Strong interpersonal and communication skills to interact with employees at all levels
- Organised, detail-oriented, and able to meet monthly payroll and compliance deadlines
- Proactive approach to identifying and resolving HR process gaps
- Location: Chennai, Tamil Nadu, India.
Candidate must be willing to visit the office 1–2 times per week. Remaining work to be carried out remotely.
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